Administrative & Regional Arts Coordinator
4.
8 Munster, IN Munster, IN Part-time Part-time $16 - $20 an hour $16 - $20 an hour 4 days ago 4 days ago 4 days ago SOUTH SHORE ARTS JOB DESCRIPTION POSITION:
Administrative & Regional Arts Coordinator Part-time - Hourly; approximately 24hrs week Salary range:
$16-$20/Hour Reports to:
Executive Director Requirements:
Abilities in the areas of strong organizational skills, strong interpersonal written & verbal communications, strong listening skills, familiarity with Microsoft Office and data entry in various software programs.
ADMINISTRATIVE
Responsibilities:
Customer Service:
Responsible for answering phones and assisting walk-ins with questions, directing calls, taking class registrations processing new memberships, reservations for events, etc.
Shared responsibility with Special Events & Development Coordinator.
Check Requests & Mail Handling:
Purchasing postage (first-class, meter refill, etc.
), generating and delivering mailing labels as needed to mailer Gift Processing:
Responsible for processing all incoming contributions, logging them into patron database under appropriate category, generating gift reports, acknowledgement letters, processing mass mailings.
Membership and Database Maintenance:
Responsible for processing corporate and individual membership renewals, processing renewal acknowledgement letters and membership cards; updating and generating requests for all mailing lists; building new mailing databases as needed.
Sales:
Serves as a contact for taking and processing class registrations Responsible for overseeing all ticket sales for children's performances, lecture/luncheons, and other fee-based events, including the Beaux Arts Ball.
Meeting Notices:
Responsible for generating all board and committee meeting notices and collateral materials, arranging for meeting space, and preparing meeting packets.
Coordinate the logistics prior to, and attend Board and various committee meetings for purposes of taking notes and minutes for each meeting.
General:
Any other duties as assigned by the Executive Director.
Other administrative duties as needed, including tasks relating to the Beaux Arts Ball and other events.
Responsible for sorting incoming checks in appropriate categories and preparing weekly bank deposit.
Responsible for maintaining office supplies for all locations and running out-of-office errands as needed.
REGIONAL ARTS PARTNERSHIP/COUNCIL
Responsibilities:
Regional Arts Partner (RAP) role - Region 1 of the Indiana Arts Commission Coordinate with Executive Director and represent South Shore Arts in the bi-weekly Regional Arts Partner (RAP) virtual meetings Attend all required RAP off-site meetings as called (primarily in Indianapolis) as called by the Indiana Arts Commission and Commission staff.
Grant Coordination, Processing & Review:
Coordinate annual cycle for Indiana Arts Commission Arts Organization Support and Arts Project Support grant program for Region #1.
Work with and distribute Grant communications and announcements to arts organizations throughout Lake, Porter and LaPorte Counties.
Support Grant applicants during application process.
Review Grant Applications for completeness once submitted and provide feedback to ensure application met all requirements.
Ensure Grantees complete Final Grant reports within required window of time, and review Final Reports for completeness.
Assist in recruiting and coordinating Grant Review Panelists for annual IAC grant cycle.
Regional Arts Council (RAC):
In partnership with Executive Director, coordinate agenda, communicate and lead bi-monthly meetings of Regional Arts Council (RAC) Regularly distribute and reinforce IAC messaging received each week/month to RAC, IAC grantees and applicants, as well as any other artists and arts organizations on our distribution list.
Coordinate quarterly Regional Arts Chamber Lunches for not for Profit Arts organizations, artists, and arts supporters across the region.
Update Regional Arts Calendar on website weekly with regional arts events and activities added.
Coordinate regional arts organizations for interviews on our Eye on the Arts weekly radio program.
Job Type:
Part-time Pay:
$16.
00 - $20.
00 per hour
Benefits:
Employee discount Paid time off Schedule:
Monday to Friday
Experience:
Administrative:
2 years (Preferred) Ability to Relocate:
Munster, IN 46321:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Munster, IN Munster, IN Part-time Part-time $16 - $20 an hour $16 - $20 an hour 4 days ago 4 days ago 4 days ago SOUTH SHORE ARTS JOB DESCRIPTION POSITION:
Administrative & Regional Arts Coordinator Part-time - Hourly; approximately 24hrs week Salary range:
$16-$20/Hour Reports to:
Executive Director Requirements:
Abilities in the areas of strong organizational skills, strong interpersonal written & verbal communications, strong listening skills, familiarity with Microsoft Office and data entry in various software programs.
ADMINISTRATIVE
Responsibilities:
Customer Service:
Responsible for answering phones and assisting walk-ins with questions, directing calls, taking class registrations processing new memberships, reservations for events, etc.
Shared responsibility with Special Events & Development Coordinator.
Check Requests & Mail Handling:
Purchasing postage (first-class, meter refill, etc.
), generating and delivering mailing labels as needed to mailer Gift Processing:
Responsible for processing all incoming contributions, logging them into patron database under appropriate category, generating gift reports, acknowledgement letters, processing mass mailings.
Membership and Database Maintenance:
Responsible for processing corporate and individual membership renewals, processing renewal acknowledgement letters and membership cards; updating and generating requests for all mailing lists; building new mailing databases as needed.
Sales:
Serves as a contact for taking and processing class registrations Responsible for overseeing all ticket sales for children's performances, lecture/luncheons, and other fee-based events, including the Beaux Arts Ball.
Meeting Notices:
Responsible for generating all board and committee meeting notices and collateral materials, arranging for meeting space, and preparing meeting packets.
Coordinate the logistics prior to, and attend Board and various committee meetings for purposes of taking notes and minutes for each meeting.
General:
Any other duties as assigned by the Executive Director.
Other administrative duties as needed, including tasks relating to the Beaux Arts Ball and other events.
Responsible for sorting incoming checks in appropriate categories and preparing weekly bank deposit.
Responsible for maintaining office supplies for all locations and running out-of-office errands as needed.
REGIONAL ARTS PARTNERSHIP/COUNCIL
Responsibilities:
Regional Arts Partner (RAP) role - Region 1 of the Indiana Arts Commission Coordinate with Executive Director and represent South Shore Arts in the bi-weekly Regional Arts Partner (RAP) virtual meetings Attend all required RAP off-site meetings as called (primarily in Indianapolis) as called by the Indiana Arts Commission and Commission staff.
Grant Coordination, Processing & Review:
Coordinate annual cycle for Indiana Arts Commission Arts Organization Support and Arts Project Support grant program for Region #1.
Work with and distribute Grant communications and announcements to arts organizations throughout Lake, Porter and LaPorte Counties.
Support Grant applicants during application process.
Review Grant Applications for completeness once submitted and provide feedback to ensure application met all requirements.
Ensure Grantees complete Final Grant reports within required window of time, and review Final Reports for completeness.
Assist in recruiting and coordinating Grant Review Panelists for annual IAC grant cycle.
Regional Arts Council (RAC):
In partnership with Executive Director, coordinate agenda, communicate and lead bi-monthly meetings of Regional Arts Council (RAC) Regularly distribute and reinforce IAC messaging received each week/month to RAC, IAC grantees and applicants, as well as any other artists and arts organizations on our distribution list.
Coordinate quarterly Regional Arts Chamber Lunches for not for Profit Arts organizations, artists, and arts supporters across the region.
Update Regional Arts Calendar on website weekly with regional arts events and activities added.
Coordinate regional arts organizations for interviews on our Eye on the Arts weekly radio program.
Job Type:
Part-time Pay:
$16.
00 - $20.
00 per hour
Benefits:
Employee discount Paid time off Schedule:
Monday to Friday
Experience:
Administrative:
2 years (Preferred) Ability to Relocate:
Munster, IN 46321:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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